Do you REALLY know your Inventory?
Bad data in your inventory can cause devastating effects to your program and decrease patient safety.
Outdated or Inaccurate Inventory
Spreadsheets, manual entry, and outdated records lead to wrong data — costing time, money, and trust.
Missed Recalls & Maintenance
Without consistent inventory validation, equipment under recall or due for maintenance can stay in service unnoticed.
Loss of Capital
Assets that are lost, misplaced, or over-ordered are costing your program and clients.
Audit Stress & Compliance Risk
Lack of validation history and documentation leads to audit failures, citations, or delays in accreditation.
Let RAPID Give You Confidence
Supplement your existing CMMS or processes with our fast & easy solutions.
Better Inventory Data
Automatically validate and update asset records as you go — no more surprises or data gaps.
Catch Issues Fast
Find recalls, expired maintenance, and mismatches in seconds with intelligent validation tools.
No Dollars on the Table
Always know if you are getting what you pay for.
Stay Audit-Ready, Always
Track every change with change history and one-click reporting so your next audit feels like a formality.
How It Works
Upload Your Data. Customize Your Assets. Validate Your Inventory. Report Your Results.
Create or Import Your Inventory
Upload spreadsheets or start scanning assets on-site to get your database off the ground fast.
- Bulk upload from your CMMS or spreadsheet
- Map as many columns as you need
- Create an inventory from scratch
Customize Fields & Categories
Tag and track key data points such as maintenance status, compliance indicators, and departments.
- Map fields like compliance, location, and type
- Many existing forms to choose from
- Configure to your company processes with custom fields
Run Validations in the Field
Scan barcodes to instantly detect mismatches, overdue items, and devices needing remediation.
- Detect mismatches, expired maintenance, and recalls
- Validate data in real time during field work
- Immediately remediate issues with traceability
Export Insights
Download white-labeled PDFs or spreadsheets of validated records and reports — ready for audits or internal tracking.
- Export PDFs or spreadsheets for any stakeholder or CMMS
- Download audit-ready summaries in one click
- White-label branding to your organization colors
Not Another CMMS. A Powerful Companion to Yours.
RAPID is CMMS-agnostic — you don't need to replace your current system. Just import your existing inventory and start using our validation, scanning, and reporting tools immediately. RAPID supplements your CMMS by adding visibility, mobility, and precision where it matters most.
Use RAPID alongside systems like TMS, Nuvolo, or whatever you already rely on. No lift-and-shift, no disruption — just better control over your assets.
RAPID improves the continuity of your data, ensuring your CMMS performs as promised.
RAPID is also trusted for inventory workflows in labs, logistics, and field environments where barcoded item tracking matters.
Benefits
What your new results will be.
⚡ Speed Up Inventory Tasks
Capture and validate assets in minutes — not hours — with scan-based workflows.
🧠 Empower Non-Technical Staff
RAPID is intuitive enough for anyone on your team to use — no biomed training needed.
🧾 Ensure Compliance and Readiness
Detect recalls, overdue maintenance, and data mismatches before they become problems.
📈 Make Smarter Decisions
Generate reports and insights that drive better compliance and capital planning.
👥 Built for Teams
Enable multiple users to contribute, validate, and manage inventories simultaneously with role-based access.
🔄 Eliminate Redundancy and Data Silos
Centralized asset tracking that replaces spreadsheets and reduces version conflicts.
Features
How we improve your inventory.
📦 Inventory Management
Create and manage detailed asset inventories with hospital-specific fields.
🔍 Validation Scans
Scan barcodes and instantly flag mismatches in location, model, and compliance.
📝 Customizable Forms
Flexible forms allow your team to capture only what matters most.
📷 Camera + Barcode Scanner Support
Use mobile devices, scanners, or cameras to capture data on the fly.
📚 Change Tracking & Audit Logs
Track every change made to your assets with full user attribution and time stamping for audit readiness.
🧩 Custom Fields & Forms
Create tailored fields to capture what matters most to your organization, from compliance tags to cyber data.
📤 PDF & CSV Exporting
Generate audit-ready reports and share insights with your team.
📊 Real-Time Visual Analytics
Instantly visualize mismatches, recalls, and overdue maintenance in your environment — no spreadsheet sorting needed.
🔐 Multi-Tenant Security
Built for enterprise and nonprofit use, with full data separation per company.
Our Case Studies
Real organizations. Real results. Here's how RAPID is transforming inventory management in the field.
ISOInventory Creation
Challenge: Faced with outdated records and multiple spreadsheets, this jump team struggled to maintain an accurate inventory and add correct new assets.
How RAPID Helped: With RAPID, they added over 200 assets and validated 800 assets in 3 days days, all while reducing inventory time by 24% and achieving one-click, white-labeled reporting for their clients.
Hospital SystemAcquisition Validation
Challenge: Preparing for a new acquisition, this hospital system needed a way to validate a full wall-to-wall inventory.
How RAPID Helped: RAPID helped the team validate 4,000+ assets across 3 facilities in 1 week, reducing time by over 23%.
NonprofitGlobal Relief Device Bank
Challenge: Needing to connect with donors and prepare for a shipment, this nonprofit wanted a way to solicit their needs list and receive inquiries.
How RAPID Helped: RAPID allowed the team to upload, tag, and share over 100 categories of assets with mission partners around the world — streamlining donation logistics.
Risk-Free, Affordable, Proven
Try RAPID free for 2 weeks — no setup fees, no obligations. Cancel anytime within 30 days if it’s not a fit.
Transparent, modest pricing. No heavy contracts. No surprises.
Designed for Hospitals. Trusted by Nonprofits.
RAPID helps hospitals manage internal assets — and empowers nonprofits to list and share surplus devices with global partners.
Ready to feel confident in your Inventory?
Schedule a live demo to see how RAPID fits your workflow.